Assistant Director (Finance)

USF World is led by a VP and is comprised of units across Tampa, St. Petersburg, and Sarasota devoted to promoting ed abroad; supporting international students and scholars, the management of international partnerships, international travel risk and security services, management of the Peace Corps Prep and support for a dedicated recruiter, tracking and documenting international research collaborations and the global footprint of faculty, students and staff, collection of data related to international activities at the University, international alumni development and outreach, and the marketing and communication of USF World programs and initiatives. Comprising a total of over 70 staff and a budget of approximately $4.5 M, clients are USF faculty developing international academic experiences, curriculum, and research collaborations, administrators promoting the global priorities of USF, staff responsible for supporting international activities across campuses, colleges, and other units, current and prospective students coming to USF from other countries and U.S. students seeking global experiences as well as university partners from abroad and foreign dignitaries. Community partners include local, state, national, and international leaders of government and public and private organizations, including other institutions of higher ed, military, business, and industry.

Reporting to the AVP, Immigration Compliance in the Office of International Services (OIS), the Assistant Director is a leading member of a team that works to achieve the university's global mission. The Associate Director manages and supervises the New Student Team to ensure consistent, success-based service is provided to incoming students and scholars; analyzes data to strategically allocate personnel for efficient production of immigration documents; is the main office contact with admission offices; provides guidance and training to university personnel on the immigration process for new students and sponsoring visiting scholars; and works with university personnel on onboarding.Minimum Qualifications

This position requires a Bachelor's degree from a regionally accredited institution with a minimum of four years related exempt experience, including two years of supervisory experience. Experience as designated school official in SEVIS

Preferred Qualifications

• 3 to 5 years-experience in an international student's office advising F-1/J-1 international students on immigration matters.

• Advanced working knowledge of F-1 and J-1 immigration regulations, SEVIS and Department of State regulations

• Exposure to international education living in a different country, working or studying in a different country, or working with international students

• Experience with software for batching to SEVIS; such as SUNAPSIS and experience with university student database such as OASIS Banner.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Manages and supervises the New Student Team to ensure consistent, success-based service is provided to incoming students and scholars. Analyzes data for strategic allocation of personnel for efficient production of immigration documents and reaching established deadlines. Work closely with the Technical Team to recommend improvements to workflow, eforms, and checklists; serves as the main office liaison with university admission offices to handle difficult cases, emergencies, questions from third party providers, and one-off changes. Maintain office standard operation procedures connected to new student eforms, checklist, alerts, tasks, and workflow. Serves as a SEVIS Designated School Official and Alternative Responsible Officer.

Provides guidance and training to university departments on the immigration process for new students and scholars and seeks continual enhancements to procedures; this includes but not limited to attending departmental meetings, creating handouts on basic immigration topics, and providing workshops. Attend Yield Team meetings. Works with university units and personnel charged with orientation, new student activities and procedures for new students to develop on-boarding strategies and pre-arrival services. This includes contributing to Scholar Success and Homebase. Ensure OIS website is up to date with regard to resources connected to pre-arrival, orientation, immigration check in, and other resources for student and scholar success.

Coordination of communication to new students and new visiting scholars via eform, automatic emails, and website. Continually review and update communication to provide important information about immigration, visa acquisition, university on-boarding procedures, and pre-arrival information. Manage the Immigration Check In including scheduling of dates each semester, scheduling onboarding sessions, handling communication with late arrivals, and tracking completion of the process. Ensure initial I-20's cancelled within SEVIS deadlines, student and scholar records (DS-2019's) are deferred in a timely manner.

In conjunction with the Responsible Officer for the university's J program, evaluate current and new laws and regulations governing international students/scholars and develop policies and procedures relevant to incoming students/scholars. Stay up to date and current on all U.S. immigration laws, regulations, policies and procedures that affect all aspects of students and scholars stay at USF, including academic, financial, employment, medical and mental health, acclimation to the U.S. culture and USF environment and any other personal or professional challenges that arise while studying in the USA. Contributes to the Exchange Visitor (J-1) Annual Report.

Participate in professional organizations focused on immigration regulations and other matters affecting the stay of international students and scholars in the U.S such as NAFSA: Association of International Educators. Regularly present best practices at state, regional, and national conferences and meetings.