Shipping/Receiving Coordinator (Finance)
Position Summary:
The Shipping & Receiving Coordinator plays a vital role in managing and coordinating all aspects of inbound and outbound shipments for a busy pipe fabrication facility. This position ensures accurate documentation, efficient scheduling, and timely communication with internal teams and external carriers. The ideal candidate will have experience working in a manufacturing environment, with a strong background in shipping and receiving logistics, including LTL coordination and project-based shipment support.
Key Responsibilities:
- Receive and verify incoming materials against purchase orders and packing slips.
- Maintain accurate records and documentation of all incoming and outgoing shipments.
- Coordinate daily shipping schedules, including Less Than Truckload (LTL), full truckloads, and local deliveries.
- Prepare bills of lading, shipping labels, and associated paperwork for outbound shipments.
- Work closely with Project Managers to ensure project deadlines and shipment timelines are met.
- Schedule and confirm truck appointments with carriers and vendors, ensuring optimal load timing and dock availability.
- Organize and stage outgoing shipments to ensure accuracy and completeness.
- Communicate job numbers and part numbers to material handlers to ensure materials are marked correctly per job.
- Report any discrepancies in received materials immediately to the buyer and materials manager to help mitigate potential shortages on active jobs.
- Monitor inventory movement and assist with cycle counts as needed.
- Ensure compliance with all safety and transportation regulations.
- Communicate regularly with fabrication, purchasing, and quality departments to coordinate material and product flow.
- Maintain cleanliness and organization of shipping and receiving areas.
Qualifications
Qualifications:
- High school diploma or GED required; associate degree or vocational training preferred.
- Minimum 2 years of experience in a shipping and receiving role, preferably within a manufacturing or industrial environment.
- Prior experience working with freight carriers, LTL shipments, and truck scheduling required.
- Familiarity with pipe, fittings, and industrial materials is a plus.
- Strong time management and organizational skills.
- Proficient in Microsoft Office (Excel, Word, Outlook) and shipping software systems.
- Ability to lift up to 50 lbs and operate forklifts or pallet jacks (certification preferred).
- Excellent communication skills and attention to detail.
- Ability to work independently in a fast-paced environment.
- High school diploma or GED required; associate degree or vocational training preferred.
- Minimum 2 years of experience in a shipping and receiving role, preferably within a manufacturing or industrial environment.
- Prior experience working with freight carriers, LTL shipments, and truck scheduling required.
- Familiarity with pipe, fittings, and industrial materials is a plus.
- Strong time management and organizational skills.
- Proficient in Microsoft Office (Excel, Word, Outlook) and shipping software systems.
- Ability to lift up to 50 lbs and operate forklifts or pallet jacks (certification preferred).
- Excellent communication skills and attention to detail.
- Ability to work independently in a fast-paced environment.
