Staff Assistant, CUTR (Finance)

College: College of Engineering
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Department: Center for Urban Transportation Research (CUTR)/0-2117-000
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Salary Plan: STAFF
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Hiring Range: $20.23/hr. - $24.28/hr.
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Office or other indoor work area -- 100%. This is an on-campus position. The selected candidate must be physically available to work at the University of South Florida (USF) campus. Remote or hybrid work is not available for this role.
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Organizational Unit
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The Center for Urban Transportation Research (CUTR) is a primarily grant-funded research unit in the USF College of Engineering with 100+ employees, $14 million in annual grant funding, and $500,000 E&G funding. CUTR serves the academic community, the public, and government agencies and departments in accordance with its implementing legislation, §334.065, Florida Statutes
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Position Summary
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The Staff Assistant will report directly to CUTR's Assistant Director of Business and Finance Administration. This position is responsible for providing a broad range of complex administrative support services, including coordinating meetings, workshops, and other CUTR-related events, as well as overseeing various Building Management responsibilities. The role demands a high level of organizational skill and attention to detail, as it involves managing tasks with significant logistical complexity. The Administrative Specialist is expected to exercise sound judgment and discretion, especially when acting on behalf of the CUTR Executive Director or Associate Director.Minimum Qualifications:

This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.

Preferred Qualifications:

Candidates with prior administrative support experience at USF.

Information for Applicants

This position is subject to a Level 1 criminal background check.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

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• Manages CUTR's conference room scheduling, assists with building management tasks including work orders, and oversees office space allocation and setup for new hires or moves.
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• Supports the Assistant Director in logistics and other elements required for CUTR Advisory Board meetings and other events, including the Annual CUTR Transportation Achievement Awards.
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• Handles shipping and mail duties, maintains office supplies and equipment, coordinates reservations for high-profile meetings and VIP parking, and runs campus errands for CUTR.
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• Supports proposal preparation and coordinates administrative processes, including obtaining required signatures and approvals for research, travel, and compensation forms.
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• Manages key and swipe access for new hires, maintains USF space and key inventories, tracks unscanned assets, and coordinates employee anniversary gifts.
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• Performs other duties as assigned.
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