Archives Coordinator (Finance)

The Archives Coordinator is responsible for preserving, arranging, describing, and increasing access to the USF Libraries Tampa Special Collections' physical archival materials to ensure long-term access and use. Under the supervision of the Archives Librarian, this position will develop processing plans, conduct basic preservation of archival materials, arrange (process) humanities- and science-focused collections, supply descriptions and descriptive metadata or archival materials, and assess collections and finding aids for adherence to best practices and standards.
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The Archives Coordinator may provide staff and researcher instruction on archival processing procedures and using archival materials. The Coordinator may also participate in outreach to the University community, with an emphasis on using archival materials for research and instruction.Minimum Qualifications:
This position requires a Bachelor's degree in an appropriate field with two years of work experience in a library. Appropriate college coursework may substitute for the required experience.

Preferred Qualifications:
Experience working in special collections or archives. Experience processing, conducting research, or teaching with physical archives or related records. Experience cataloging monographs, manuscripts, or special materials in ALMA/PRIMO. Familiarity with archival description and content standards like DACS, EAD, and ISAD(G). Familiarity with or experience using ArchivesSpace or other archival management software.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .

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• Engage in archival processing activities in accordance with international standards, industry best practices, and departmental guidelines, including: reappraising collections; organizing, describing, and rehousing physical materials in various formats; assisting with provenance and rights research; creating or enhancing finding aids in ArchivesSpace.
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• In collaboration with the Archives Librarian, co-develop and implement archival processing workflows and in-house training programs for library employees conducting archival work.
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• Catalog materials in ALMA/PRIMO or provide instruction using archival materials.
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• Participate in outreach and promotion of the department's archival collections.
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