Development Accounts Payable Specialist (Administrative)
Development Accounts Payable Specialist
Location: Corporate Office - Indianapolis, IN
Creating Value Through Vibrant Communities
With expertise in market-rate, affordable, and mixed-use communities, we specialize in innovative public and private partnerships. Since 1993, we've delivered over $3 billion in developments and maintain a robust pipeline exceeding $1 billion.
Our purpose—Creating Value Through Vibrant Communities—drives everything we do. Guided by our core values, we foster a dynamic and collaborative environment:
- Diligent
- Winning Mindset
- Respectful Team Player
- Humbly Confident
- Integrity
Join our award-winning team! In 2024, we were recognized for our people-first work culture by Top Workplaces (Real Estate Industry) and named Management Company of the Year at the Midwest Prodigy Awards.
If you're passionate, driven, and ready to thrive, we want to hear from you. Apply today and start building a brighter future with Flaherty & Collins Properties!
Development Accounts Payable Specialist
Do you have a passion for numbers and a knack for organization? Are you looking for a role where you can make a difference by ensuring financial accuracy and efficiency? As a Development Accounts Payable Specialist, you'll play a key role in supporting our operations, working in a collaborative environment, and contributing to the success of our team. Your primary responsibilities will be focused on cash management and accounts payable functions for the development entities.
What You'll Do:
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Monitor and maintain the Development AP inbox.
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Process vendor invoices, check and refund requests for accuracy, resolve discrepancies, and enter data into the system.
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Schedule check runs, process checks; review and distribute checks, and initiate wire and ACH transactions to lenders, vendors, and other entities as required. Manage payment status requests.
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Maintain current and accurate cash balances for each entity's bank accounts using Smartsheet, Real Page Accounting System, and collaboration with Development Accountant.
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Manage funding requests from properties and projects, collaborating with the Development Accountant and Accounting Manager.
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Facilitate posting and billback of credit card transactions, working with developers to obtain accurate information for charges.
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Process payment information for 1099s.
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Answer phone, email, mail, and walk-in inquiries; research questions; provide information.
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Manage entity cash to ensure critical bills such as credit cards, payroll, and fees are paid timely.
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Analyze/review vendors' statements for accuracy and resolve discrepancies with development vendors. Check credit balances and request cash refunds on credit balances.
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Fill in for employees on the accounting Team, including making bank deposits.
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Organize and file appropriate reports and paperwork. Maintain invoice copies for owner reporting and draw requests.
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Assist Accounting Manager and Development Accountant in the preparation of any daily and weekly reports, communications, etc.
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Perform any additional duties assigned by the Accounting Manager.
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Work on special projects as needed.
What Makes You a Great Fit:
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Associate degree in accounting, finance, or related field desired but not required.
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You have 3+ years of prior Accounts Payable experience, with development job cost experience a plus.
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You're proficient in accounting software and Microsoft Office Suite, especially Excel.
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You're highly organized and detail-oriented, with a commitment to accuracy.
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You're a strong communicator who can collaborate effectively with team members and vendors.
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You're a problem-solver with the ability to prioritize tasks and meet deadlines.
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You're adaptable and eager to learn new systems and processes.
Benefits Package:
- Health Benefits: Medical, Vision & Dental Insurance
- Wellness Benefits: Employee Assistance Program
- Virtual Doctor Visits
- Retirement Planning: 401k program with a company match
- Employer-Paid Life Insurance
- Paid Time Off- Personal Time, Birthday, Diversity Day, and 8.5 Holidays.
- Paid Parental Leave
- Rental Discounts
- Industry Memberships
- Company Events
- Volunteer Opportunities
- Employer-Paid Training & Certifications
- Employee Referral Program
- Bonus Opportunities
Flaherty & Collins Properties is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
