Academic Advisor (Project Management)

At the University of Oklahoma, Academic Advisors play a critical role in student success. Advisors oversee student degree planning by recommending course sequencing and monitoring progress towards degree completion. Advisors communicate information regarding
academic programs, policies, and procedures based on students' individual needs. Advisors assist students in realizing their educational, professional, and personal goals by offering specialized guidance. Advisors operate within an extensive campus network of institutional resources designed to help students maximize their college experience.

All Academic Advisors at the University of Oklahoma receive comprehensive training that is guided by the highest professional standards in the field and reflect the NACADA Academic Advising Core Competencies Model. Advisors are provided opportunities for professional development and career advancement that are self-directed and encompass the wide offerings of the profession.

College of Atmospheric and Geographic Sciences will hire 1 academic advisor who will report to the Director of Academic Advising. The advisor will serve the School of Aviation and will have an office at Max Westheimer Airport. 

Essential duties will include:

• Engage in and successfully graduate from the Academic Advisor Training Program
• Demonstrate a working knowledge of state, university, college, and major policies and procedures
• Conduct individual academic advising appointments for a designated caseload that addresses short term scheduling and
  long-term degree planning
• Guide students in formulating meaningful and appropriate academic plans based on their interests and goals, while
  providing guidance on the General Education curriculum, degree requirements, and academic opportunities
• Assess the holistic needs of students, provide support, and refer to appropriate campus partners
• Utilize sound equity and inclusion practices to develop a rapport of trust with assigned students
• Demonstrate timely responsiveness to communications via phone and email
• Manage administrative tasks associated with preparing and completing academic advising sessions. Evaluate, update,
  and securely maintain student and advising records
• Process academic forms such as Veteran Student Form, ROTC Academic Plan, Financial Aid Satisfactory Academic
  Progress Appeal, and petitions
• Review mid-term grade reports and follow college specific protocol to proactively address academic challenges.
• Meet with students on Academic Probation/Reinstatement to develop their academic success plans
• Advise transfer students regarding transfer articulation, review course equivalencies, and assist with course planning and
  degree completion
• Conduct proactive outreach to encourage timely advising appointments, registration, and the completion of tasks that
  lead to degree progress
• Conduct graduation checks and degree and minor clearances
• Participate in institutional retention and completion initiatives
• Meet with prospective students and assist with programming for college recruitment and orientation events
• Engage with the Academic Advising Community through monthly meetings and professional development opportunities
• Academic Advisors serve as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to
  campus safety protocols.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education:  Bachelor Degree

Skills:

• Effective verbal and written communication.
• Proficiency in Microsoft Office to include Outlook, Word, Excel, PowerPoint, and
• Ability to navigate and maintain databases.
• Ability to communicate well and build rapport quickly with students, faculty, and staff.
• Detail oriented for accuracy of data and information.
• Highly organized and ability to handle multiple projects and deadlines.
• Demonstrates ability to learn, interpret, and articulate complex policies and procedures.
• Willingness to work independently, collaboratively, and under supervision
• Ability to maintain confidentiality and secure sensitive information.

Certifications:

• None

Advertised Physical Requirements: 

• Sitting for long periods of time.
• Frequent talking.
• Occasionally stands and walks.
• Ability to engage in repetitive motion.
• Standard office environment.
• Frequent exposure to pressure caused by deadlines and busy periods.
• Ability to work effectively with a wide range of constituencies.

Departmental Preferences:

• Higher education administration, student development, or counseling.
• Willingness to assist and support in College-level and outreach events after hours and on the weekends
• Willingness to be cross trained within all degrees within the College
  

Supervision: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.