HR & Total Rewards Coordinator (Administrative)
Who we are:
Ace Relocation Systems has been a dynamic leader and innovator in the relocation industry for over 40 years. Our commitment to reinvesting in equipment, modern facilities, cutting-edge technology, and an exceptional team has positioned us as a forward-thinking, customer-focused organization. We pride ourselves on delivering creative solutions with an unwavering dedication to safety and service excellence. Are you?
- Team-oriented?
- Passionate about delivering exceptional customer service?
If you're ready to be part of a collaborative, purpose-driven team where people matter, we'd love to hear from you.
Position Summary: The HR & Total Rewards Coordinator plays a critical support role within the Human Resources department, contributing to the administration of employee benefits as well as leave of absence management, workplace accommodations and HR compliance initiatives. This position ensures accurate recordkeeping, supports employee inquiries, helps maintain compliance with employment laws, and contributes to a smooth and supportive employee experience.
Priorities
- Benefits Administration: Support day-to-day administration of employee benefits; assist employees with benefit-related questions and enrollment, qualifying life events, and terminations; Coordinate open enrollment and benefit communications; support annual notices and employee communications; assist with annual 401(k) compliance testing and audits.
- Leave Management & Accommodations: Serve as primary point of contact for managing employee leave of absences; track leave requests and documentation, coordinate with payroll and managers; facilitate the interactive process for ADA accommodations; maintain accurate records of leaves and accommodations.
- HR Compliance: Ensure compliance with federal, state, and local employment and benefits laws, including ACA, COBRA, ERISA, FMLA, and ADA; Assist with annual compliance filings and notices (e.g., 5500's, ACA reporting).
- Compensation Support: Assist in the preparation and maintenance of compensation data, including job descriptions, pay ranges and market benchmarking; support the annual compensation review process including bonus tracking.
Other Responsibilities:
- Maintain employee records in the HRIS and assist with data entry, reporting and audits
- Support onboarding and offboarding processes
- Respond to employee inquiries regarding HR policies, pay, benefits and leave programs
- Help coordinate HR projects such as handbook revisions, wellness programs and engagement initiatives
- Ensure consistency and accuracy in HR-related materials and messaging
- Provide support and backup for other HR functions as needed
Benefits:
- Collaborative and team-oriented environment
- Paid vacation/sick/holidays
- Comprehensive benefits package including 401k with match
- Hybrid schedule availability
- And much, much more!
Company information can be found at www.acerelocation.com.
The pay range is $22 - 26 per hour. Starting pay rate will vary based on criteria such as location, experience, qualifications, and the terms of any applicable agreement. Dependent on the length of service, hours worked, and applicable agreements, benefits include medical, dental, vision, life, and optional disability insurance, sick pay of 2.66 hours for every 80 hours worked, Vacation pay of 3.08 hours for every 80 hours worked, paid holidays (6 days annually), three personal days (prorated based on start date), bereavement pay and retirement benefits.
Please note that we do not wish to be contacted by external recruiters regarding job candidates. All applications must be submitted through our official channels.
We Take Equality Seriously: Indeed, all aspects of employment with the Company will be governed based on merit, competence, and qualifications and will not be influenced in any manner by an individual's race, religion, color, national origin, ancestry, citizenship status, physical disability, mental disability, genetic information (including testing and characteristics), sex (including pregnancy, lactation, childbirth or related medical conditions), gender identity, age (40 and over), sexual orientation, veteran status, uniformed service member status or any other status protected by local, state or federal law.
Technology Skills:
- Proficient in Microsoft Office Suite products including Word, Excel, Canva, and Outlook.
- Experience with Human Resource Information Systems (Paycom a plus).
- Experience with Presentation Software (Canva preferred)
- Compensation Management Tools (ERI a plus)
- Competent with Microsoft Teams.
Minimum Qualifications (Knowledge, Skills, and Abilities): The following are required to enable job holders to perform the essential functions of the job.
- Bachelor's degree or equivalent work experience
- 2+ years of Human Resource with focus on benefits a plus
- Experience with benefit brokers
- Working knowledge of multiple human resource disciplines, including compensation practices, benefits management, organizational diagnosis, employee relations, diversity, and federal and respective state employment laws.
- Ability to handle confidential information with discretion.
- Excellent interpersonal and communication skills.
