Human Resources Generalist (Architecture)

Job Title: Human Resources Generalist
Department: Human Resources
Reports to: Director of Human Resources
FLSA Status: Exempt GENERAL SUMMARY
The Human Resources Generalist reports to the Director of Human Resources. The HR Generalist at GF plays a key role in delivering exceptional HR support across the firm's offices. This role is responsible for managing core HR functions including onboarding, offboarding, employee data management, payroll processing support, compliance reporting, employee relations, reporting, and benefits administration. The HR Generalist ensures consistency and accuracy in HR processes and contributes to a positive and inclusive workplace culture. SUPERVISORY RESPONSIBILITIES
This position does not have supervisory responsibilities. ESSENTIAL DUTIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. General duties and responsibilities include, but are not limited to, the following: Employee Relations & Customer Service

• Provides excellent customer service by promptly and discreetly addressing HR-related inquiries and employee relations matters.

• Reinforces and promotes the firm's culture while engaging with staff and fostering a positive, inclusive work environment.

• Participates in and/or facilitates employee relations investigations and disciplinary actions with discretion and professionalism.

• Offers policy and procedure guidance to employees and managers.

Onboarding & Offboarding

• Leads onboarding for all new employees, including new hire orientation, ensuring timely and accurate completion of payroll, benefits, and 401(k) enrollment processes.

• Responsible for ensuring new hire gifts and anniversary gifts are sent timely.

• Recommends and implements improvements to the onboarding and offboarding experiences.

• Manages the offboarding process, including conducting exit interviews and analyzing feedback to enhance employee experience.

HRIS & Data Management

• Ensures accuracy and completeness of employee data in HRIS (Paycom) and accounting systems (Deltek) for both new and existing employees.

• Maintains digital employee files and records in compliance with company policy and legal requirements.

• Processes and maintains I-9 and E-Verify documentation.

• Submits and tracks personnel action forms and payroll changes.

• Reviews draft payroll reports to ensure accuracy and resolution of errors.

Compliance & Reporting

• Assists with development and maintenance of the firm's Affirmative Action Program and EEO compliance and reporting.

• Prepares various internal and external reports, including technical, status, and federal compliance reports.

• Responds to employment verification and information requests from internal and external parties.

• Assists in reviewing and updating the employee handbook and HR policies.

Talent Acquisition & Job Management

• Supports the talent acquisition process by creating and maintaining job descriptions.

• Manages job postings on the firm's job board and other approved platforms.

Benefits, Leaves & Administration

• Administers leave of absence processes, including documentation and communication.

• Responsible for benefit billing reconciliation and ensures accurate recordkeeping through payroll and insurance providers.

• Provides general HR administrative support, identifying and implementing process improvements.

Other

• Handles confidential information with integrity, judgment, and discretion.

• Processes incoming HR mail and directs correspondence accordingly.

• Collaborates effectively with all levels of the firm, including senior leadership.

• Supports ad hoc projects and other HR-related duties as assigned.

REQUIRED SKILLS AND ABILITIES

• Bachelor's degree in Human Resources or related field.

• Minimum 5 years of experience in an HR Generalist role supporting 250+ employees, preferably in a professional services or design firm environment.

• Working knowledge of HR principles, practices, and compliance requirements.

• Strong planning, time management, and organizational skills with keen attention to detail.

• Excellent written, verbal, and interpersonal communication skills.

• Ability to self-manage projects with oversight; adept at prioritizing and multitasking in a fast-paced environment.

• Proven critical thinking and problem-solving abilities.

• Demonstrated ability to build and maintain trusted relationships.

• High proficiency in Microsoft Office (especially Excel, Word, and PowerPoint).

• Proficiency in HRIS systems required; Paycom experience preferred.

• Familiarity with Deltek is a plus.

• Experience managing Affirmative Action Plans and federal compliance reporting is preferred.

• Ability to work in-office 4 days per week, 1 day remote.

EEO
We recognize the value of diversity and inclusion at our firm. We are committed to equal opportunity. We conduct all employment-related activities without regard to sex, race, color, religion, ancestry, gender, age, national origin, disability, sexual orientation, sexual preference, partnership status, gender identity, protected veteran status, status of participation in the U.S. Armed Services, or any other status protected by federal, state or local law. WORK ENVIRONMENT
Work is performed in a standard office setting, onsite at client locations, and on construction/building sites. PHYSICAL DEMANDS
This position requires sufficient physical ability, with or without reasonable accommodation, to perform work in an office setting, which includes extensive employee contact, frequent interruptions, the ability to stand or sit for prolonged periods, to occasionally stoop, bend, kneel, crouch, reach, and twist, to lift, carry, push, and/or pull light to moderate amounts of weight, to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard, to verbally communicate to exchange information, to travel to other locations using various modes of private and commercial transportation, to verbally communicate to exchange information with or without accommodation, to see in the normal visual range with or without correction, and can hear in the normal audio range with or without correction. This position requires physical mobility on and around construction sites before and after the installation of landscaping, pavement, stairs, elevators, electricity, heating, and air conditioning. REASONABLE ACCOMMODATION
Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. OTHER
Individuals who hold legal work authorization applicable to employment in the United States will be considered without regard to citizenship/alienage. We are an e-Verify Employer. Thank you for your interest in GF! We look forward to reviewing your information.