Admissions Associate - Lower School (Project Management)
Oregon Episcopal School is looking for a Lower School Admissions Associate to join our team!
OUR MISSION: Oregon Episcopal School educates students to realize their power for good as engaged citizens of the world.
ABOUT US: Oregon Episcopal School occupies a wooded 59 acre campus where 880 students in Pre-K through 12th Grade share an excellent faculty, an inquiry- based curriculum, and a strong sense of community. The School values employees who seek to continually develop the OES Essential Competencies in students and themselves.
As an Episcopal school, we are rooted in a rhythm of gathering and reflection that values and respects all beliefs and cultures. As such, we educate toward a larger purpose-- toward inclusion and respect, service and justice, and commitment beyond ourselves.
JOB SUMMARY: The admissions associate for Lower School (LS) plays a key role on the enrollment team as it supports the mission and overall strategic objectives of OES. The admissions staff works to fully enroll students while maintaining class compositions that demonstrate cultural, geographic, economic, gender, religious, racial and ethnic diversity. This individual demonstrates a thorough understanding of the recruitment and enrollment process by participating in all aspects of the admissions process, and through building strong, positive relationships within the OES community, with applicants, and their families. The admissions associate for Lower School works closely with the Assistant Head of School for Strategic Enrollment to develop and implement strategies for successfully attaining enrollment goals. The successful associate will be flexible and conscientious, possess excellent cross-cultural communication skills, and continually keep equity and justice issues at the forefront of their work.
ESSENTIAL DUTIES:
Recruitment
Collaborate with enrollment team to set annual recruitment goals and schedule
Independently source, recruit, screen, and recommend students for admission
Support colleagues in producing outreach material including, but not limited to, paper, electronic, and video deliverables
Travel locally to recruit applicants, promote events, and develop relationships with Portland-area preschool and childcare centers
Attend and exhibit at recruitment fairs and related events
Speak publicly to recruit new families
Develop relationships with a network of sources in order to encourage referrals of qualified, mission-appropriate student applicants
Manage each component of the Lower School admissions process. This includes, but is not limited to parent tours, student visitor program, parent interviews, applicant assessment, and application file review
Actively build and maintain relationships with prospective families through consistent and regular communication, via emails, phone calls and Zoom meetings
Participate in the planning, organization, and implementation of admissions events such as open houses, OES Showcase, welcome celebration, new student social, new and prospective family playdates, and other related events, including recruiting and managing current Lower School student and parent ambassadors
Community
Facilitate regular meetings with the Lower School division head, assistant head of beginning years and assistant head of intermediate years; serve as main liaison between admissions and Lower School
Stay abreast of Lower School curriculum, events, issues, etc. by attending Lower School faculty meetings as necessary
Build and maintain positive relationships with Lower School faculty and staff; regularly visit various Lower School classes
Maintain a visible presence in the Lower School community. Examples include attending gathering, chapel, performances, and division-specific events
Be familiar with Middle School and Upper School programs in order to articulate the value of an OES education at any level, while being particularly attuned to the Lower School's role in advancing all-school vision and goals
Participate in school-sponsored equity and justice workshops and learning opportunities
Engage with other admissions professionals through local, regional, and national conferences, seminars, and workshops
Enrollment
Achieve full enrollment of the Lower School program with qualified, mission-aligned students
Know and advocate appropriately for each applicant to the Lower School
Manage and train the Lower School admissions committee
Maintain, read, and prepare all applicant files and related material for the Lower School admissions committee
Facilitate ratings and decisions meetings
Maintain waitpool
Participate in class placement meetings
Perform other duties as assigned
