Accounting Specialist (Finance)
This position performs accounting and administrative duties. The Accounting Specialist performs tasks of moderate complexity which include preparing accounting journal entries and paperwork for approval by others, processing and auditing transactions and journals, running system queries, create and close header records, scan checks in daily deposit, approve batches, preparing accounting reports, monitoring daily/continuous accounting activity, and answering internal and external customer questions. This position is responsible for: Batch Daily Touchnet, Alumni credit card, Athletics Chase/Amex and WUSF. This position will also assist in monthly closing.This position requires a High School diploma and four years of related experience in an accounting function. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Ensures transactions are administratively compliant with USF policies, procedures, and business processes. Receives and processes cash, checks, credit card, and electronic fund transactions. Daily deposit - stamp each check with assigned deposit number. Scan checks, prepare deposit slip for any cash and or rejected checks from scanner, prepare daily deposit total sheet that shows the deposit that was sent to the bank. Create header records and update monthly deposit log that shows all the deposits that were sent to gift processing each day. Prepare, record and audit cash collection for Loomis to pick up. Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office.
Based on workflow supervisor may also assign tasks to assist with the logging, review, coding and auction reconciliations for Foundation Educational Business Activities (EBAs).
Based on workflow supervisor may also assign tasks to assist other accounting assistants with the logging, review, coding and auction reconciliations for Foundation Educational Business Activities (EBAs).
Credit Card transactions for Alumni, Touchnet, Athletics Chase and Amex - batch each separately and prepare deposit summary. Reconcile to Touchnet/Chase/Amex daily transaction report. Create header records and make folders for each batch. Update monthly deposit log with each according to date the credit cards were processed. Separate deposits for Central Records pick up and prepare journals for deposits retained in the Business Office.
Reconcile balance sheet accounts-expense receipts and reimbursement checks. Assist with pulling together documentation for internal or external audits or other BFS projects. Based on workflow, supervisor may also assign tasks associated with the Holding account reconciliation (research and workpaper preparation).
Reconcile touchnet/Chase/Amex to monthly deposit log. Acquire information on all outstanding items weekly. Verify all items have been deposited by month end closing. Assist with the coordination of month-end close related to transactions impacting cash.
Audit and approve open batches in FE and close header records. Performs post transaction verification of deposit batches prepared by BFS and processed by gift processing. Notifies gift processing of any discrepancies for correcting entries needed. Assist with posting batches and header records. Run cash balance sheet daily to ensure cash is in balance. Prepare journal entries as needed for deposits, data entry and audit of journals. Investigates and audits inquiries regarding accounts and funds. Audits, processes, and records refund transactions. Interacts and responds to customers with questions or problems related to specific accounting functions and policies. Investigates and audits inquiries regarding accounts and funds. More complex issues may be referred to the section supervisor or a Staff Accountant. Performs other administrative accounting duties as required to support the goals of the unit.
