Accounts Receivable Specialist (Administrative)

Do you seek meaningful, value-added work in a mission driven organization where you feel connected every day?  This Accounts Receivable Specialist position offers a unique opportunity to build your skillset in a positive, challenging environment.

Overview

Under the direction of the Chief Financial Officer, and working closely with the organization's operational staff, the Accounts Receivable Specialist's and Payroll position's primary responsibilities include billing and accounts receivable duties for the Agency.

Responsibilities

• Perform contract billing for grants and governmental entities, including coordination with multiple external agencies and internal program leads.
• Prepare journal entries for month end/year end closing for review and posting.
• Manage data entry for Foster Care Rate Setting documents.
• Assistance with preparation and documents (such as confirmations and Schedule of Federal Expenditure details) needed for funder audits as well as annual financial audit and tax return.
• Conduct routine Balance Sheet and other general ledger account reconciliations.
• Creating Accounts Receivable Aging with consistent, regular attention to collection on open and delinquent balances.
• Add and update customer invoicing and contracts to the ERP system.
• Entering and updating budgets and forecast detail.
• Serve as backup for other accounting functions.

Requirements

• Must be able to be associated with Casa de Amparo through Community Care Licensing (CCL), which typically includes clearance by FBI, DOJ and CACI. (CA Child Abuse Index)
• Legally authorized to work in the US.
• Must be able to perform the essential functions of the job, including lifting up to 25 lbs., crouching, sitting for extended periods, and climbing stairs, with or without reasonable accommodation.
• Must meet applicable health and safety requirements, including CPR/First Aid certification (if required for the role), TB clearance, drug screening (as applicable), and proof of required immunizations.

• Qualifications and Skills

  2+ years administrative and accounting experience with extensive volume data processing and a high level of accuracy required.

• Billing and Accounts Receivable experience is strongly preferred; exposure to government, third-party payor or other non-profit contracts is a plus.
• Strong computer skills including extensive knowledge of MS Office suite, Excel and ERP systems; exposure to QuickBooks is a plus
• Ability to communicate effectively through solid interpersonal skills, written and verbal, while displaying professionalism interfacing with department and executive leadership
• Excellent problem solving and analytical skills demonstrating initiative as a self-starter.
• High level of attention to detail and accuracy.
• Strong time management and organizational skills with the ability to work well under pressure, prioritizing tasks to meet all deadlines in a timely fashion.