Academic Services Administrator (Finance)

Organizational Unit
The Department of Medical Education (DME) in the Morsani College of Medicine (MCOM) is headed by Dr. Bryan Bognar, Chair & Vice Dean for Educational Affairs. Dr. Bognar is responsible for the oversight of the Undergraduate Medical Education (UME) program and Graduate programs curriculum, all MCOM student services (Student Affairs, Admissions, Student Diversity, the Experiential Learning Center), the School of Physical Therapy, the Athletic Training Education Program, and the Physician Assistant program. The Chair/Vice Dean also works collaboratively with Graduate Medical Education (GME), Continuing Professional Development, and the Deans for the College of Pharmacy, College of Nursing and College of Public Health to advance the education mission across the MCOM and USF Health. DME (including the MCOM student services) currently consists of 10 faculty members and 50 administrators / staff members. The primary clients for DME are the medical students, DPT students, the doctoral, post-doc / masters students, and the faculty / staff educators for the medical and graduate program curriculum. The department interacts with faculty, staff, administrators, students, and healthcare providers across USF Health, USF and other institutions.

Position Summary
The Academic Services Administrator acts as the primary administrator of program planning and academic activities for the preclinical curriculum. This position will report to the Director of Curriculum Management and is responsible for communicating initiatives and outcomes to the Directors and faculty. Faculty support includes assisting with curriculum and course development, preparing materials and assessments for evaluative purposes related to educational outcomes; writing reports and preparing presentations regarding the academic program; responsible for the administrative aspect of events and meetings. This person will have direct contact with faculty, staff and students and an extremely high level of professionalism and customer service is a must. Must be able to multi-task, ability to create high quality, professional written documentation and correspondence; have a high attention to detail, and the ability to prioritize appropriately. Must be a team player and appreciate the everchanging environment and focus of work on a daily basis.

This is a full time position based at the Downtown Tampa Campuses.Minimum Qualifications:

This position requires a Masters degree in education or a field of study related to the academic program, or a Bachelors degree in those same fields with a minimum of two years of experience.

SB1310: Substitution of Work Experience for Postsecondary Education Requirements:

• Four years of direct experience may substitute for a bachelor's degree
• Six years of direct experience may substitute for a master's degree

Preferred Qualifications:

Experience in medical education academic environment developing and administering
academic programs and activities.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Academic Oversight

• Provides academic administrative support to the pre-clinical curriculum by program by supporting instruction, including matters such as curriculum review, contributing toward content development in alignment with instructional and program objectives, analyzing and streamlining verbiage in course syllabus, developing and enhancing course rubrics, drafting course/module and session evaluations, analyzing quantitative and qualitative data and trends relative to course and student feedback, drafting and producing reports for internal and external use, including accreditation reviews; having extensive knowledge of and administering academic policies and procedures; serving as liaison between the Directors, faculty, staff and students on a range of academic issues.

Project Administration

• Ensures follow through on activities and completion of projects and attends meetings with the Director, faculty and staff.
• Establishes project timelines and manages resources accordingly to meet or exceed program outcomes and objectives.
• Researches and analyzes relevant data, develops solutions and communicates conclusions.
• Serves as a resource and provides input to the Director of Curriculum Management on implementing or changing policies/procedures meet goals.

Responsible for the administration of courses with a primary focus on the second year.

Proctoring:

• Responsible for assisting assessment efforts for the College of Medicine as assigned.

Performs other administrative duties as assigned by the Director of Curriculum Management or the Associate Dean of Undergraduate Medical Education.