Residency/Fellowship Program Admin (Finance)

This position typically reports to a department chair, a medical education program director, or other appropriate administrator within the department. Working under general direction, a Residency/Fellowship Program Administrator establishes program activities, prioritizes program-related tasks, and ensures that important deadlines are communicated and met. The Program Administrator handles moderately complex issues and problems and refers more complex issues to higher-level staff; and may provide leadership, coaching, and/or mentoring to subordinates. Residency/Fellowship Program Administrators are involved in a broad range of administrative and operational duties supporting the planning and execution of the educational mission in a residency/fellowship program. Work at this level meets the FLSA criteria for an administrative exemption since the primary duties are directly related to the academic mission of the university, requiring the application of discretion and independent judgment on matters of significance with respect to program planning and coordination of academic and operational activities. This position differs from the Sr. Medical Education Program Specialist classification by providing management support, assisting with the planning and execution of the educational mission in a residency/clinical fellowship program, and developing and implementing procedures to ensure accreditation standards are maintained and met.This position requires a Bachelor's degree and two (2) years of experience coordinating medical education programs or accredited residency and/or fellowship programs; or an equivalent combination of education and relevant experience.

Preferred Knowledge, Skills, and Abilities

• In-depth knowledge of ACGME, GME requirements, and medical education operations.
• Strong administrative, time management, and organizational skills.
• Effective verbal and written communication with diverse stakeholders.
• Critical thinking and problem-solving abilities.
• Proficiency in data management systems and scheduling software.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

This position is not eligible for Visa SponsorshipWorking at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Program Operations & Compliance

• Understand and implement ACGME and institutional GME requirements.
• Coordinate daily operations of the residency/fellowship program.
• Support program director and faculty in planning, directing, and assessing program performance.
• Maintain compliance with ACGME and USF GME policies.

Evaluation & Records Management

• Manage evaluations of faculty, residents/fellows, and rotations.
• Maintain educational and credentialing files.
• Coordinate interview processes including application screening, scheduling, and materials prep.

Scheduling & Onboarding

• Assist with onboarding in coordination with Central GME Office.
• Create and maintain block rotation schedules.
• Monitor resident work hour compliance.
• Maintain billing schedules and attest to accuracy for affiliate and hospital billing.

Reporting & Data Analysis

• Analyze data for accreditation and program evaluation purposes.
• Generate internal and external reports and presentations.
• Support the Annual Program Evaluation process.

Other Duties

• Perform other related tasks as assigned.