Assistant FSO (Finance)

Job Summary

The Assistant Facility Security Officer (AFSO) is a key member of our Company's Security Clearance team and is responsible for managing and maintaining all aspects of security clearances held by assigned Company personnel. Key duties include maintaining "Desktop Procedure" guidance, maintaining access to multiple systems for the Clearance team and Field staff, and maintaining the process for gathering and maintaining company data. Additionally, the AFSO is responsible for processing visit requests, interacting with Clients as well as Government representatives, using and creating effective tools to use for audits, handling eligibility changes and a variety of administrative functions.

The AFSO will use various databases, including the DOD system of record and internal HR systems. Ideal candidates demonstrate strong leadership and a proactive mindset. The work requires strong Excel skills, comfort working in a computer based environment, the ability to maintain discretion and confidentiality, and the ability to work well in a deadline-driven environment.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (nonessential) functions.
• Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Duties include

1. Maintain a procedural guide for Sensitive Compartmented Information (SCI) requirements, process SCI requests.
2. The AFSO will help to maintain policies and procedures for the department and help to update company / Foreign Ownership Control or Interest (FOCI) policy when Defense Counterintelligence and Security Agency (DCSA) requirements change.
3. Processes requests for new personal clearances within the Government System of Record; establish, maintain and execute process for System of Record transitions.
4. Manages and maintains all active security clearances for the designated company business Sectors.
5. Handles all requests made by management and site personnel regarding clearance issues. Must be able to accurately track clearance processing and submit monthly reports to management regarding status and metrics.
6. Maintain process to ensure periodic reviews / Continuing Education (CE) enrollments are completed on existing personal clearances.
7. Manages and maintains personnel clearance documents the Company retains, including the security clearance electronic database.
8. Manages the Company's clearance audit program. Conducts regular audits as prescribed; may create additional audit procedures as appropriate. Participates in and prepares for DCSA or other agencybased audits and assessments; conducts Self Inspections, at least annually.
9. Responsible for issuing Visit Request letters to sites. Maintains current visit letters on an annual basis for sites. Maintains all government forms associated with this job function (e.g. DD254).
10. Ensures timely termination of clearances in the system for those employees whose employment with SCIS/Paragon is terminated.
11. Prepare, review and deliver annual training; draft special newsletters and communications for the field; work with marketing and training departments to implement.
12. Performs a variety of office administrative functions such as preparing mail, telephone backup, filing and composing monthly newsletters.

A D D I T I O N A L K E Y S U C C E S S A C T I V I T I E S

• Keeps informed of industry trends through benchmarking, participation in professional associations etc. to support operations.
• Maintains a positive, professional environment in full compliance with applicable laws, regulations, policies and procedures; acts to ensure that employees understand and comply with applicable laws, regulations, policies and procedures.
• Performs additional functions, duties and specific tasks of a similar nature and scope as necessary in order to achieve assigned business objectives.

MINIMUM QUALIFICATIONS AT ENTRY
Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications

• U.S. Citizenship Preferred
• At least 18 years of age
• Ability to acquire and maintain any other specific special clearances / access requirements where appropriate.
• Ability to obtain and retain a Top Secret security clearance.

Education / Experience

• A high school diploma / GED is required. A Bachelor's degree is preferred. Additional relevant experience may be substituted for the required education on the basis of one calendar year of experience for one academic year of education.
• FSO certified or willing to obtain certification within 90 days of employment.

Background Prerequisites
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements

Competencies (as demonstrated through experience, training, and/or testing)

• Thorough knowledge of office policies, procedures, and standards.
• Ability to interpret instructions furnished in written, or oral formats.
• Ability to write original and effective correspondence.
• Exceptional and consistent attention to detail
• Excellent planning, organization, project coordination and time management skills.
• Ability to use personal computers and various office technology.
• Proficiency with MS Office Suite, including word processing, spreadsheet production.
• Ability to communicate clearly and effectively. Professional, courteous telephone communications.
• Ability to work independently and as part of a team.
• Positive / proactive attitude and desire to support business efforts. Demonstrated energy, drive, determination, and persistence, even when confronted with challenges.
• Ability to present information effectively and respond to questions from groups of managers, customers, and business leadership.
• Ability to carry out multiple assignments concurrently.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to be an effective team member and handle project assignments responsibly.
• Ability and willingness to adapt quickly to shifting deadlines and priorities.
• Strong sense of urgency and accountability
• Ability to adapt to changes in the external environment and organization.
• Strong customer service and results orientation.

WORKING CONDITIONS (Physical/Mental Demands)
With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• May be exposed to stressful situations.
• Handling and being exposed to sensitive and confidential information.
• May be required to work additional hours without advance notice.
• Required ability to handle multiple tasks concurrently.
• Frequent sitting, standing and walking, which may be required for up to 8 hours per day and may involve climbing stairs and walking up inclines and on uneven terrain.
• Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
• Close vision, distance vision, and ability to adjust focus.
• Occasional lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.

Salary: $28.25 per hour

A Word About EEO
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

VA License Number: 114665